The G-Series AI Governance Evidence Passport is a structured evidence record for an AI-enabled system, vendor platform, internal AI use case or operational technology environment.
It supports the organisation, mapping and classification of governance evidence relating to oversight, accountability, traceability and control under the G-Series Governance Framework.
The G-Series AI Governance Evidence Passport has been developed to provide a structured evidence record for a specific AI-enabled system, vendor platform, internal AI use case or operational technology environment.
Its purpose is to help organise governance evidence relating to system identity, accountable ownership, intended use, oversight arrangements, control activity, monitoring, escalation, traceability and review status.
The Passport is designed to support evidence-led review. It does not constitute legal advice, audit, assurance, certification, regulatory approval or confirmation of compliance.
AI governance evidence is often spread across policies, system records, vendor documentation, risk registers, meeting notes, monitoring activity, issue logs and control documents.
The Passport provides a structured way to bring that evidence into one record so that oversight, accountability, traceability and control can be considered in a clearer and more reviewable format.
It is intended to help organisations understand what evidence exists, what evidence is incomplete, and where further governance evidence may be needed.
The Passport may be used to organise governance evidence across a number of core record areas.
Records the AI-enabled system, vendor platform, internal AI use case or operational technology environment being considered.
Records the roles, teams or governance owners responsible for oversight, decision-making, review and escalation.
Records the intended purpose, business use, operational context and relevant limitations of the AI-enabled system or use case.
Records how the system or use case is overseen, reviewed, monitored and escalated within governance structures.
Records relevant controls, monitoring activity, exceptions, incidents, limitations, issues or review findings.
Records evidence showing how decisions, approvals, reviews, outputs or governance actions can be traced.
Records whether evidence is not evidenced, partially evidenced or evidenced within submitted information.
The Passport supports a structured process for organising AI governance evidence and preparing information for review, classification or written observation.
The AI-enabled system, vendor platform, internal AI use case or operational technology environment is defined.
Relevant evidence is collected from policies, records, risk documents, vendor information, monitoring activity and governance materials.
Submitted information is organised into structured record areas covering identity, ownership, use, oversight, control, traceability and review status.
Evidence may be considered against relevant G-Series Governance Framework expectations and G3 Technology & AI Governance expectations.
Where appropriate, the Passport may support evidence classification, written observation, G3 Readiness Snapshot or pre-assessment pathway activity.
The G-Series AI Governance Evidence Passport sits within the wider G-Series governance evidence architecture.
The G-Series Governance Framework defines the governance expectations being considered.
The G-Series Governance Evidence Protocol defines how submitted evidence may be organised, mapped and classified.
The G-Series AI Governance Evidence Readiness Programme provides the structured route through which the Passport may support evidence organisation, readiness review or written observation activity.
Where appropriate, the Passport may support a G3 Readiness Snapshot, written observation, pre-assessment or assessment pathway activity.
The Passport may support a structured view of the governance evidence submitted or identified for a specific AI-enabled system, vendor platform, internal AI use case or operational technology environment.
It may help show which governance evidence areas are evidenced, partially evidenced, not evidenced or not submitted within the scope of review.
The Passport may support readiness review activity, written observation, G3 Readiness Snapshot preparation, pre-assessment activity or assessment pathway preparation.
The Passport does not constitute certification, assurance, audit opinion, legal advice, regulatory approval or confirmation of compliance.
The G-Series AI Governance Evidence Passport is an evidence-structuring record.
It does not certify that an AI-enabled system, vendor platform, internal AI use case or operational technology environment is legally compliant, safe, risk-free, approved or suitable for use.
Any classification, written observation or readiness review activity supported by the Passport is limited to the submitted information and the defined scope of review.
Organisations remain responsible for their own governance arrangements, legal obligations, regulatory duties, risk management, assurance activity, procurement decisions and operational use of AI-enabled systems.
Organisations wishing to understand how the G-Series AI Governance Evidence Passport may support AI governance evidence organisation, evidence classification, readiness review or written observation activity may contact IGSB in writing.
All initial correspondence is conducted in writing.
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